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Privacy Policy

Effective Date: 01/01/2025

Welcome to ToGoMeet ("we", "us", or "our"). Your privacy is important to us, and this Privacy Policy outlines how we collect, use, and protect your personal data when you visit our website or use our services.

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1. Information We Collect

We collect personal data in the following ways:

  • Account Information: Name, email address, organization name, and user credentials.

  • Meeting Data: Attendance records, voting actions (public or anonymous), and Power-of-Attorney relationships.

  • Streaming & Usage Data: Information related to your interactions with meetings, including IP address, device type, and browser version.

  • Payment Data: Billing information (handled via secure third-party processors).

  • Support Requests: Information you provide when contacting us.

 

2. How We Use Your Information

We use your data to:

  • Provide and manage our meeting and voting platform

  • Authenticate users and manage access

  • Facilitate real-time communication (video/audio)

  • Process billing and provide customer support

  • Ensure platform security and performance

  • Comply with legal obligations

 

3. Data Security

We employ industry-standard security protocols including:

  • Encryption: All data is encrypted in transit and at rest.

  • Zero-Knowledge Option: When selected, we do not store or access decrypted vote data. Only you hold the decryption keys.

  • Access Control: Only authorized personnel may access system data, and only when strictly necessary.

 

4. Your Rights

Depending on your jurisdiction, you may have rights to:

  • Access your personal data

  • Request correction or deletion

  • Object to or restrict certain processing

  • Withdraw consent at any time

  • File a complaint with a supervisory authority

To exercise these rights, please contact us at [Insert Contact Email].

 

5. Data Retention

We retain your data only for as long as needed for the purposes outlined above or as required by law. You may request deletion of your account and associated data at any time.

 

6. Sharing of Information

We do not sell your personal data. We may share information with:

  • Service Providers: For payment processing, hosting, or analytics (bound by confidentiality agreements).

  • Legal Authorities: When required to comply with legal obligations or protect rights and safety.

 

7. Cookies and Tracking

We may use cookies or similar technologies for website functionality and analytics. You may disable cookies via your browser settings.

 

8. International Data Transfers

If you are located outside the country where our servers are hosted, your information may be transferred across borders. We ensure appropriate safeguards are in place for such transfers.

 

9. Children's Privacy

Our services are not intended for individuals under the age of 16. We do not knowingly collect data from minors.

 

10. Updates to this Policy

We may update this Privacy Policy from time to time. Changes will be posted on this page with a revised “Effective Date.”

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